What stays local. What doesn't.

TL;DR

Audio, transcripts, speaker fingerprints, AI summaries - all stay on your Mac. We never see them. The only data we store is what you give us at purchase: your email, license tier, and the device IDs you bind to your license.

What stays on your Mac

• Recordings (raw audio in ~/Library/Application Support/MacNoteTaker/Recordings/).
• Transcripts and speaker labels.
• Voice fingerprints used for cross-meeting recognition.
• AI summaries when you use a local Ollama model.
• Your settings, your meeting notes, your everything.

What we store on our servers

Three things, stored in Supabase (EU region):

• Your email address (entered at Stripe checkout). Used as your login identity.
• License row: tier (founder / standard), purchase date, currency, refund status.
• Device activations: a hardware fingerprint (IOPlatformUUID), device name, OS version, last-seen timestamp. We compare these to enforce the 3-Mac cap.

Subprocessors

• Stripe - payment processing. Holds your billing email + card data per Stripe's privacy policy.
• Supabase - Postgres + auth. Holds the license row + device activations + the 6-digit OTP delivery during sign-in.
• Cloudflare - CDN + DNS for macnotetaker.com. Sees IP at the edge; doesn't see meeting content.
• Microsoft Clarity - anonymous session-replay analytics on the marketing site only (macnotetaker.com). Doesn't run in the Mac app, doesn't see your meeting data. Helps us see which pages confuse visitors.
• Google Analytics 4 - traffic measurement on the marketing site only. Page views + referrer source. No personal data, no Mac app.

That's it. No error monitoring SaaS, no marketing pixels, no analytics inside the Mac app.

What we don't do

• We don't see your meeting audio. There is no path for it to reach our servers.
• We don't see your transcripts. We have no transcript table.
• We don't run analytics. The Mac app makes one HTTP call: /validate.
• We don't email you marketing. Transactional only (purchase + login OTP).
• We don't sell or share data with anyone.

Cloud LLMs (optional)

If you point Mac Note Taker's AI tab at OpenAI / Groq / Anthropic / etc., your transcript leaves your Mac when AI summarization runs. The endpoint and key are yours; we don't see or proxy that traffic. Use a local Ollama model to keep everything on-device.

Your rights (GDPR)

• Access: email [email protected] - we'll send the license row + activation list.
• Deletion: same email - we revoke the license and delete the row + all activations.
• Portability: same email - we'll JSON-dump everything we have on you (which is the row + activations).
• Rectification: change email or device names via Mac Note Taker → Settings → License.

Children

Mac Note Taker is not directed at people under 16. Don't buy it for one.

Changes

We'll update this page when the data we collect changes. Material changes get an email to all license holders.

Contact

Questions: [email protected].